Software

Media archive management software.

Find “that frame” or “that sentence” among thousands of hours of video and audio in seconds instead of minutes.

ContentVideo · audio · photos
SearchPerson · word · scene
Infrastructure.NET Core · web service

In brief

What is media archive management software?

It is web-based software in which an organisation’s video, audio, photos and digital documents are stored in one place, can be searched by content and exported in the format needed. It does not depend on file names or folders: face recognition, speech-to-text and advanced search let you query the content itself.

The problem

Where do problems in media archives begin?

Everything is in folders, nothing is tagged

Files scattered across different disks over the years, with no naming standard, can only be found through the memory of the person who shot them.

“Which event was this person at?”

Finding a person in photos and videos means watching them by hand. Face recognition lists the frames in which the same person appears.

“Who said this sentence, and in which meeting?”

When speech is converted to text, audio and video become a source that can be searched by word.

Format and platform mismatch

Broadcast, web and social media each require different formats. Conversion is done inside the software; the file does not have to be moved to another tool.

A short clip from a long video

Instead of watching the whole recording, key moments are marked and the required section is cut.

Content-based search

Content, not file names

You type a person’s name, a word, a date or a scene description into the search box, and the system lists matching photos, videos and audio recordings. In large archives, this is where the real gain appears.

Automatic face recognition: photos and videos featuring the person you are looking for
Speech-to-text: word-based audio and video search
AI-assisted advanced search and filtering
Narrowing down by date, person, word and scene

Workbench

Getting content ready for use

Content that is found is often not used as it is. A section of the video is cut, key moments are marked and the file is converted to a format suited to the target platform.

Video trimming: extracting the section you need
Video marking: quick return to key moments later
Automatic format conversion
Shared workspace for corporate communications, press and broadcast teams

Location, permissions and customisation

Tailored to your organisation

Content can be linked to the place where it was shot and can also be found on a map. Who can see which collection is determined by dynamic authorisation.

Location data and map support
Dynamic authorisation
Organisation-specific interface and technology adaptation
Screens compatible with computers, phones and tablets

Two people reviewing a document on a tablet

Infrastructure

Technical infrastructure and integration

Web-based, installation-free access

Users work in the browser; no client installation is required.

.NET Core

Runs on a modern, scalable infrastructure that can be expanded for large archives.

LDAP and Active Directory

Secure sign-in with organisation accounts; permissions are managed centrally.

Web service support

Opens the door to data exchange with other software such as broadcast automation and newsroom systems.

Setup

How is a media archive prepared and set up?

Inventory of sources

Which content is on which disk, in which format and roughly how much: this is mapped out.

Digitising physical media

If there are physical recordings such as film, tape or slides, they are first transferred to digital.

Collection and permission structure

Collections, user roles and access limits are defined.

Import and enrichment

Files are imported into the system, and face recognition and speech-to-text processes are run.

Training and go-live

Teams are trained in the search, trimming and export workflow.

Use cases

Which organisations use it?

Television and radio

Access to the broadcast archive by programme and date within seconds.

Public sector and municipalities

Press conferences, events and promotional films are preserved as institutional memory.

Universities

Lecture recordings, conferences and event footage are managed in a central structure.

Corporate communications departments

Interviews, commercials and the photo archive are brought together in one place.

Consider before installing

Preparation checklist

A media archive requires data and legal preparation before the software. The points below speed up the quoting process.

What is the approximate volume of the archive (hours, items, terabytes) and in which formats are the files?
Are there physical recordings (film, tape, slides) and do they need to be digitised first?
If face recognition will be used, has the legal basis under personal data law been determined? Facial data is biometric, that is, special-category personal data; define the scope of use together with your organisation’s legal department.
Are copyright and usage rights (individual consent, broadcast rights) clear for the recordings?
In which languages is speech-to-text required? Recording quality directly affects the result.
Which other systems (broadcast automation, newsroom system) will the software exchange data with?

Digital archive: scanning and indexing

Open book being scanned on a contactless scanner

FAQ

Frequently asked questions.

Which types of content does media archive management software manage?

Video, audio, photos and digital documents. Common formats are supported and automatic conversion between them is performed when needed.

How does face recognition work, and could it be a problem under KVKK (the Turkish data protection law)?

The system automatically finds photos and videos in which a person appears. Because facial data is considered special-category personal data, the legal basis and scope of its use should be determined together with your organisation’s legal department.

What is speech-to-text used for?

Speech in audio and video recordings is converted to text and can be searched by word. The question “In which recording did we use this phrase?” is answered in seconds instead of minutes. Accuracy depends on recording quality.

Does it also cover old film and tapes?

The software manages digital files. Physical recordings such as film, tape and slides must first be transferred to digital; you can use our digital archive service for this.

Does it connect to our existing identity infrastructure?

Yes. LDAP and Active Directory integration is available; authorisation is dynamic.

Does it slow down with large archives?

The software is designed for large-scale archives and runs on .NET Core. An exact capacity plan is prepared before installation, once the volume and number of users are known.

Our software products

Our other software.

Corporate archive storage room full of file boxes