Digital Archive.

A digital archive means barcoding and scanning paper documents, transferring them to an electronic environment, indexing them and making them accessible according to permissions. The physical archive stays in order, while information is reached within seconds.

A digital archive is the service of scanning, indexing and transferring documents. The Digital Archive Management System is the software in which these records are stored, searched and shared according to permissions. We set up both together.

First, document types and retention periods are determined through a feasibility study and inventory; then the documents are barcoded, scanned and indexed.

Documents whose originals must be kept by law continue to be kept; the digital archive gives quick access to them without wear. Internal correspondence with no legal retention requirement can be destroyed after being transferred to digital form, if desired.

Material due for disposal is listed and submitted to your organisation's destruction committee for approval.