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DIGITAL ARCHIVE

Information on paper, on your screen in seconds through the digital archive.

Your documents are barcoded, scanned one by one and indexed. The digital archive protects documents whose originals must be retained, and several people can reach what you are looking for at the same time.

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An old document being scanned on a book scanner for the digital archive
SCANNING / 01

Who we are

Since 2010 we have been organising institutions' memory and moving it into the digital archive. From the box on the shelf to the record on the screen, from an Ottoman firman to today's correspondence, every document should have a place, an owner and a retention period.

An archive is not a warehouse; it is the memory of the institution. From consumables to software, from scanning to restoration, we work as your single point of contact.

Eyüpsultan, İstanbul · 2010
Narrow shelving aisle filled with archive files 27 yearsARCHIVE EXPERIENCE 27001ISO ISMS
2010Founded
27+Years of archive experience
10Service areas
2 minDocument access

Digital archive

What is a digital archive, and what does it bring your institution?

A digital archive means barcoding and scanning paper documents, transferring them to an electronic environment, indexing them and making them accessible according to permissions. Your physical archive stays in order, while you reach the information within seconds.

  • Fast accessReach the document you need in the digital archive within seconds; several users can view it at the same time.
  • Legal assuranceSeries of documents whose originals must be retained stay intact; the originals are preserved without wear.
  • Space and cost savingsDocuments due for destruction are weeded out according to the retention plan, reducing storage needs and labour costs.
  • Secure managementAuthorisation, loan and return tracking and reporting under ISO 27001:2022.
Digital archive serviceDigital Archive Management System
Book being scanned on a contactless scanner for the digital archive
  1. 01Barcode
  2. 02Scan
  3. 03Index
  4. 04Access
2 mindocument access

Products and solutions

Software, scanners and assurance.

We install archive software, scanners and hardware together. Choose a solution and explore it on the stage.

Steel archive shelves filled with folders
SoftwareDigital Archive Management
  • Simultaneous access
  • Loan and return tracking
  • Opening to research
Details

Services

From digital archive to restoration, ten services.

All our services
Book being scanned
Digital

Digital Archive

Digital archive: barcode, scan, index; reach a document within seconds.

Long archive aisle
Physical

Physical Archiving

Individual barcoding, boxing, addressing: a document in 2 minutes.

In four steps, an orderly archive.

Every project follows the same order: first we understand what there is, then we decide how long it must be kept, then we organise it and move it to digital.

  1. Two people reviewing a document on a tablet
    Step 01

    Feasibility and inventory

    Information is collected from department representatives with institution-specific survey forms; the document types produced and their retention periods are identified.

    • Survey forms
    • Document inventory
    • Retention periods
  2. Corporate archive store filled with file boxes
    Step 02

    Retention plan

    Prepared with the advice of academics from universities' Information and Records Management departments: expired records go to destruction, those with research value go to the State Archives (Devlet Arşivleri).

    • Legal regulations
    • Destruction commission
    • State Archives
  3. Numbered and labelled archive boxes on shelves
    Step 03

    Physical organisation

    Every document is barcoded individually, boxed and linked to a shelf address. With the colour-coding system, case files are never misfiled.

    • Barcode
    • Boxing
    • Colour coding
  4. Old document being scanned on a book scanner
    Step 04

    Digitisation and access

    Documents are scanned, indexed and queried according to permissions. Loans and returns are tracked by barcode; a requested document is reached in two minutes.

    • Scanning
    • Indexing
    • Authorised access
Historic library hall with an arched ceiling

Public and private sector

We are the trustees of institutions' memory.

2 minDocument access
80%+Case files in the archive
20 yearsPatient file retention
27001ISO information security

From municipalities to chambers of commerce, from automotive to publishing, we have organised the archives of institutions across Türkiye, moved them to digital and kept them alive.

  • Mercedes-Benz Türkiye logoMercedes-Benz Türkiye
  • Digitürk logoDigitürk
  • İETT logoİETT
  • Bursa Ticaret ve Sanayi Odası logoBursa Ticaret ve Sanayi Odası
  • Uşak Ticaret ve Sanayi Odası logoUşak Ticaret ve Sanayi Odası
  • Sultanbeyli Belediyesi logoSultanbeyli Belediyesi
  • Bartın Belediyesi logoBartın Belediyesi
Our References

Why Dijital Yazılım

Set up your archive once, properly.

Single point of contact, end to end

From the archive box to compact shelving, from the scanner to the server, from software to restoration, we supply, install and support every part.

Academic foundation

Retention plans and training are prepared with the advice of academics from university Information and Records Management departments.

Documented security

ISO 27001:2022 information security management system; segregation of duties, physical security controls and regular risk assessment.

Historical expertise

Ottoman Turkish reading and transcription, document restoration and deacidification: an expert team for historical collections.

From the field

From shelf to screen, real archives.

From shelf to screen: real archives

Corporate archive storage full of file boxes
Archive storageArchive storage
Wooden card catalogue drawers
Card catalogueCard catalogue
Open book being scanned on a contactless scanner
Book scanningBook scanning
Archive shelves full of folders and boxes
Folder archiveFolder archive
Film reel for a media archive
Media archiveMedia archive
Historic library hall with an ornate ceiling
Historic libraryHistoric library

FAQ

The digital archive: quick answers.

Which services does Dijital Yazılım provide?

Dijital Yazılım works end to end across ten service areas: physical archive organisation, digital archiving, reading and transcription of historical documents, library solutions, consulting, training, software and archive supplies. The sale of scanners and hardware and the Digital Archive Management System are also installed and supported by the same team.

How long has the company been operating, and where is its head office?

Dijital Yazılım Evi Bilişim Teknolojileri San. Tic. Ltd. Şti. was founded in Istanbul in 2010 and is headquartered in Eyüpsultan. The team's experience in archives and digital archives spans 27 years, and between 2010–2016 it also served as the SAPERION distributor for Türkiye.

How do we start a project?

First a free preliminary meeting is held, then your storage area is inspected on site. A feasibility and inventory study identifies document types and retention periods; a proposal covering timeline and budget is submitted in writing. To get started, you can fill in the assessment form on the site or call +90 (212) 588 51 44.

How is information security ensured?

All activities, from digital archive, document and media archive management systems to historical document digitisation, are carried out within an Information Security Management System compliant with TS EN ISO/IEC 27001:2022. The policy document was published as PLT.32 on 26.10.2023.

Archive assessment · free

Let's talk about your archive.

How many folders, which document types, how long? If you don't know, that's fine: we will work it out together in the first meeting.

  1. 01

    Fill in the form

    Your organisation, approximate volume and needs. It takes two minutes.

  2. 02

    On-site inspection

    Our specialist sees your storage area and we define the feasibility scope together.

  3. 03

    Roadmap

    We present the retention plan, timeline and budget proposal in writing.

Open the assessment form

Free preliminary meeting

Let's assess your archive together.

Blog

Archive guides.

Archive guides

Short guides on digital archives, physical archives and historical documents.

All articles