Software

Library management software.

Make a scanned collection easier to find than on a shelf: full-text search, subject tags and authorised access.

MaterialBooks · theses · periodicals
ProcessingAutomatic OCR
AccessUser + group permissions

In brief

What is library management software?

It is digital collection management software in which digitised books, theses, periodicals and archive materials are uploaded via the web, converted into searchable PDFs with OCR, classified with subject–type–collection tags and authorised by user and group. Its focus is not book lending or catalogue automation, but the searchability and protection of the digital collection.

The problem

Why does a scanned collection stay “unusable”?

Scanning is done, but searching has not begun

You cannot search inside an image PDF; users still have to browse page by page.

No tags, no subjects

Unless materials are classified by collection, type and subject, they get lost within the same folder.

Large files cannot get into the system

High-volume scans get stuck in ordinary form uploads.

Everyone sees everything

Rare works and restricted materials need access limits.

No one knows who did what

If upload, change and deletion records are not kept, the collection loses its reliability.

A searchable collection with OCR

Full-text search

Uploaded material automatically goes through OCR and becomes a searchable PDF. Searches are made not only in titles but in the content.

Automatic OCR: searchable PDF from scanned material
Advanced content-based search
Large file upload via the web; no desktop application required
Support for books, theses, periodicals and archive materials

Tags and classification

Collection structure

Materials are marked with custom tags by subject, type or collection. The same material can be found in different ways through multiple tags.

Custom tag definition: subject, type, collection
Tag-based listing and search
Grouping materials by collection

Permissions, logging and notifications

Secure management

Only authorised users and groups can access restricted material. Actions in the system are recorded with advanced logging, and processes are followed through notifications.

Privacy and authorisation: by user and group
Advanced logging
Process notifications
Organisation account via LDAP and Active Directory

Historic library reading room with a vaulted ceiling

Infrastructure

Technical infrastructure

Web-based, .NET Core

Runs in the browser; mobile-friendly and flexible interface.

LDAP · Active Directory

Sign-in with an organisation or university account.

Web service support

Data exchange with other library and organisational systems.

Dynamic authorisation

Access by collection and user group.

Setup

How does a digital library come to life?

Collection selection

It is decided which materials will be digitised first and in what order of priority.

Scanning

Material is scanned with a scanner suited to its type (book scanner, flatbed, large format).

Tag structure

Subject, type and collection tags are designed.

Upload and OCR

Files are uploaded via the web, OCR runs and the results are checked.

Permissions and publication

User groups and restricted material are configured, and the collection is opened for access.

Use cases

Which libraries use it?

University and research libraries

Subject-based access to theses, articles and periodicals.

Public and municipal libraries

Digitises cultural heritage and controls access.

Corporate and private libraries

Manages in-house documents and publications centrally.

Museum and cultural institution archives

Tags and classifies rare works and tracks processes.

What you need to know before you start

Scan and OCR quality

The quality of the OCR result depends largely on the quality of the scan. Consider the following points when planning.

OCR accuracy depends on print quality, paper condition and scan resolution; results may be lower for faded or old print.
Ottoman Turkish and handwritten material cannot be made searchable with standard OCR; a transcription service is needed for these collections.
Bound and fragile books must be scanned without damage: the use of a contactless scanner and operator experience are important.
Digital access to copyrighted material should be set up within legal limits through the permission structure.
If book lending, cataloguing (MARC) and reader registration are required, also see the cataloguing and RFID solutions on the library solutions page.
What is the approximate size of the collection (number of volumes and pages) and the target number of users?

Library solutions: cataloguing, RFID, OCR

Open book being scanned on a contactless scanner

FAQ

Frequently asked questions.

Does library management software also handle book lending?

This software focuses on the searchability, tagging and authorised access of the digital collection. For classic library automation needs such as lending, cataloguing and reader registration, you can see our library solutions page or contact us.

How does automatic OCR work?

Material is uploaded to the system, goes through OCR and becomes a searchable PDF. This way, searches are made not only in titles but within the text itself.

Can large documents be uploaded via the web?

Yes. Uploading is done through the browser; no separate desktop application is needed.

How are materials tagged?

Custom tags are defined by subject, type or collection; materials are classified and filtered with these tags.

How is confidentiality ensured?

Only authorised users and groups can access restricted material; the permission structure is dynamic and actions are logged.

Can we also make Ottoman Turkish books searchable?

Standard OCR does not reliably read Ottoman Turkish print and manuscripts. Our transcription service is offered separately for these collections; the resulting text can be linked to the collection.

Our software products

Our other software.

Corporate archive storage room full of file boxes